IRISH GRASSLAND ASSOCIATION CONSTITUTION
The main object for which the Association is established is to advance and spread the knowledge of the best grassland production and management practices available for the economic and sustainable development of Irish grass based dairy, beef and sheep producers.
In furtherance exclusively of the foregoing main object, the Association shall have the following subsidiary objects:
The Financial Year of the Association will close on 31st December and the Annual Accounts will be audited by auditors appointed by the Council and made available to the Revenue Commissioners on request.
The Council shall have the power to borrow for the purposes of the Association either at one time or from time to time whether on the security of the Association’s assets and property or otherwise such amounts of money as may be sanctioned by resolution of a general meeting but shall not pledge the personal liability of any Member for the repayment of any sums so borrowed.
The Office Manager, acting as Honorary Secretary, shall be responsible for providing a headquarters address and arranging accommodation for Council Meetings. He/she will be responsible for all correspondence undertaken by the Association and informing Members of the Association’s activities. On the instruction of the President, the Office Manager will be responsible for summoning meetings and, under the direction of the Council, for initiating activities consistent with the objects of the Association.
The Office Manager, acting as Honorary Treasurer, overseen by Council, will be responsible for the monies of the Association, collection of annual subscriptions and payment of accounts.
No person shall be considered for Membership until a valid application and appropriate subscription fee has been received by the Honorary Secretary.
A member shall cease to be a member if he/she/it; (i) gives written notice to the Honorary Secretary or (ii) fails to pay the relevant subscription fee within one year of it falling due.
The Council initially shall consist of the President, one Vice-President, the immediate Past-President and eighteen other elected Members. The President shall retire annually and, with the approval of the Members at the Annual General Meeting, be succeeded to that office by the Vice-President, who shall have been previously chosen by the President and approved by the Council. The retiring President shall automatically be a member of the Council for one year.
One-third of the Council, having served three years, shall retire annually by rotation at the Annual General Meeting, but shall be eligible for re-election.
Following two terms of office (six years) on the Council, Members may be eligible for re-election following a break of one year.
In exceptional cases, the President, with the approval of Council, would have power to co-opt retiring Members, who would then be eligible for re-election the following year.
At least six Members of the Council shall be active farmers.
All elections to the Council shall be by ballot at the Annual General Meeting, election being by a simple majority of those present and voting.
Voting shall be by secret ballot with two sitting Council members being appointed by Council to act as overseers. Each Member present will have as many votes as there are vacancies on council with each vote being counted as having equal weight.
Nominations for election must be in the hands of the Office Manager/Honorary Secretary at least seven days before the Annual General Meeting of which fourteen days notice must be given. Nominations shall be seconded in writing by another Member.
The attendance record of Council members at meetings of the Council should be notified to Members at the Annual General Meeting. A Council Member with a poor attendance at Council meetings or a poor contribution to the running of the Association may be required by the President to retire from Council.
The Council shall meet at least at quarterly intervals, five to form a quorum and may in addition be summoned by the Office Manager/Honorary Secretary on the instruction of the President or at the written request of any three Council Members. It shall have the power to fill vacancies or add to its numbers by co-opting not more than three Members who must stand for election at the following Annual General Meeting if they wish to remain on Council. It shall hold its first stated meeting as soon as possible after the Annual General Meeting.
The Council shall be responsible for all assets of the Association.
The Council shall have no power to enter into any contract whereby the Members are personally liable for performance of such contract.
The Members of the Council shall be indemnified by the Members of the Association against all liabilities properly incurred by them in the management affairs of the Association.
5.3 Duties of Honorary Officers
The President will be responsible to the Members for carrying out the objects of the Association under the direction of the Council. He/she will act as Chairman at all meetings of the Association or its Committees or Council and appoint the Vice-President or other Council Member to deputise in his/her absence.
5.4. Liabilities of Members
Every Member shall pay to the funds of the Association such annual subscription as may be fixed at the Annual General Meeting from time to time. Every Member shall be deemed to have bound himself to the Constitution and Rules of the Association.
Pursuant to the provisions of section 34(1)(b) of the Civil Liability Act 1961, Members waive their legal entitlement to claim against a fellow Member, Officer or Council Member compensation for personal injury, loss or damage, howsoever caused.
5.5. Privileges of Members
Every Member shall be entitled to attend any general meeting and to avail of study tours or conferences at a reduced fee. Every Member present shall be entitled to vote at all general meetings of the Association. Every Member shall be eligible for any Office of the Association, subject to adherence to procedures for electing such officers. Every Member shall be entitled to receive free of charge or at such sum as the Council may decide, one copy of each publication of the Association.
5.6. Honorary Members
The Council shall have power to elect as Honorary Members persons who have rendered notable service to the advancement of grassland knowledge. Such Honorary Members shall have the same privileges as Ordinary Members but shall not be eligible to hold Office or vote at general meetings. The number of Honorary Members shall be at the discretion of the Council.
5.7. Complaints, suspension, expulsion.
All complaints must be made to the Honorary Secretary in writing who if unable to resolve the complaint will submit it to the Council and their decision thereon shall be final.
Should the conduct of a Member be deemed to be detrimental to the good name, interests or standing of the Association, a Disciplinary Sub-Committee of the Council comprising of at least 3 members of the Council shall, having first made known in writing the nature of the allegations to the offending Member call upon such Member to give an explanation in writing within seven days. If any such Member fails to give such explanation or if the explanation given is deemed unsatisfactory the Disciplinary Sub-Committee may suspend such Member for a stated period from receiving the privileges of membership of the Association or request such Member to resign. Should the Member fail to resign, the Member shall have his/her/its membership revoked.
An appeal against the decision of the Disciplinary Sub-Committee may be taken by the Member concerned to a special meeting of the Disciplinary Appeals Sub-Committee of the Council which shall be called by the Honorary Secretary for a date not more than 28 days after receipt of such appeal. The appeal must be made by way of a request in writing by the Member to the Honorary Secretary within one week of the decision of the Disciplinary Sub-Committee. The Disciplinary Appeals Sub-Committee shall comprise of at least 3 Council members. A member of the Disciplinary Sub-Committee cannot sit as a member of the Disciplinary Appeals Sub-Committee. A Member who appeals a decision of the Disciplinary Sub-Committee can request an oral hearing before the Disciplinary Appeals Sub-Committee.
The income and property of the Association shall be applied solely towards the promotion of its main object as set forth in this Constitution. No portion of the Association’s income and property shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise howsoever by way of profit, to the Members of the Association. No Officer shall be appointed to any office of the Association paid by salary or fees, or receive any remuneration or other benefit in money or money’s worth from the Association. However, nothing shall prevent any payment in good faith by the Association of:
No addition, alteration or amendment shall be made to or in the provisions of this Constitution for the time being in force unless the same shall have been previously approved in writing by the Revenue Commissioners. Subject to this, Members may propose alterations to the Constitution of the Association at any general meeting. Such proposals must be received by the Office Manager/ Honorary Secretary at least 21 days prior to the general meeting and must be circulated to Members at least seven clear days before the date of the meeting together with the names of the Proposer and Seconder. Any alteration of the Constitution will require a majority of not less than 70% of those present and eligible to vote.
All questions as to the interpretation of the Constitution shall be referred to the Council whose decision shall be final.
The Council shall be responsible for the winding up of the assets and liabilities of the Association.
If upon the winding up or dissolution of the Association there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, it shall not be paid to or distributed among the Members of the Association. Instead, such property shall be given or transferred to some other charitable institution or institutions having main objects similar to the main objects of the Association. The institution or institutions to which the property is to be given or transferred shall prohibit the distribution of its or their income and property among its or their members to an extent at least as great as is imposed on the Association under or by virtue of Clause 6 hereof. Members of the Association shall select the relevant institution or institutions at or before the time of dissolution, and if and so far as effect cannot be given to such provisions, then the property shall be given or transferred to some charitable object